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Enterprise

Agastone Group Portal

Unified enterprise portal pooling property records, operational data, and department reporting into one login - five separate systems became one.

Agastone GroupPhased rollout

The Challenge

Agastone Group runs a multinational operation across property and other holdings. Their teams were working across five separate logins and disconnected systems:

  • **Fragmented access**: Property records, operational data, and department reporting each lived in different tools - staff juggled multiple logins every day. - **No single source of truth**: Directors could not look at one number to understand how the group was performing. - **Manual reporting**: Monthly reviews were assembled by hand in Excel, pulling from several systems. - **Weak governance**: No granular, role-based control over who could see what.

    • Key requirements: - One login pooling property records, operations, and department reporting - Roles that decide exactly what each person can see - Full audit trail on property records - Reporting exports for monthly reviews - Backed up, monitored, and maintained as a system of record

    Our Solution

    We delivered a unified enterprise portal in phases - property data first, then reporting, then governance:

  • **Single sign-on**: Five separate logins became one, with the portal integrated with the group's existing identity providers. - **Pooled data**: Property records, operational data, and department reporting live in one system with a single view. - **Role-based access**: Granular roles decide exactly what each person can see and do - directors get the big picture, teams get their own data. - **Full audit trail**: Every change to property records is logged, giving governance teams a complete history. - **Reporting exports**: Monthly review reports are generated from live data instead of being built by hand in Excel. - **Managed operations**: The platform is backed up, monitored, and maintained under our care - a true system of record.

    • Results

    Five logins → one

    The group consolidated five separate systems into a single portal with SSO

    Role-based access

    Granular roles decide exactly what each person can see, with a full audit trail

    Reports without Excel

    Monthly reporting exports generated from live data, not assembled by hand

    Phased rollout

    Property data, then reporting, then governance - shipped in 8 months across phases

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